Fireplace and stove inventory specialist job description
A fireplace and stove inventory specialist orders and counts the vent pipe, service parts, trim and supplies that installs and repairs run on, and logs every unit that arrives. When a crew is missing a vent piece or a technician needs a part on a cold day, this person finds it or orders it that day.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, other building equipment contractors · BLS, May 2025
Responsible for managing and maintaining inventory levels of supplies for fireplace and stove installation projects, ensuring timely and accurate order fulfillment and efficient resource utilization.
2. Essential Duties and Responsibilities
Order and manage supplies necessary for fireplace and stove installations.
Track stock levels and update inventory logs to maintain operational efficiency.
Coordinate with installation teams to forecast supply needs and avoid project delays.
Ensure accuracy in inventory records and compliance with company policies.
3. Key Tasks / Daily Activities
Review and update inventory logs at the start and end of each day.
Process supply orders and confirm receipt of deliveries.
Conduct regular cycle counts and verify stock accuracy.
Assist installation teams with immediate supply requirements and troubleshooting stock issues.
4. Key Performance Indicators (KPIs)
Stock Accuracy Rate: 98% or higher.
Order Fulfillment Time: Process 95% of orders within 24 hours.
Inventory Turnover Ratio: Maintain a ratio of at least 5.
Supply Shortage Incidents: Less than 2% occurrence per quarter.
5. Required Qualifications and Skills
Bachelor’s degree or equivalent experience in supply chain management or related field.
Minimum of 2 years of experience in inventory management.
Strong organizational and problem-solving skills.
Proficient in inventory management software and basic computer applications.
6. Preferred Experience
Experience in the home services or construction industry.
Familiarity with products related to fireplace and stove installations.
Previous experience working in a fast-paced inventory or supply chain environment.
7. Physical Requirements
Ability to lift and move supplies weighing up to 50 pounds.
Standing, walking, and bending for extended periods during daily operations.
Work in varying environmental conditions including hot, cold, and confined spaces.
8. Work Environment and Schedule
Typical work hours: Monday to Friday, 8:00 AM – 5:00 PM.
Occasional overtime during peak installation periods.
Minimal travel required between warehouse and installation sites.
On-call duties as needed during high-demand periods.
9. Compensation and Benefits
Salary range: $18 – $24 per hour, commensurate with experience.
Performance-based bonus opportunities.
Health, Dental, and Vision insurance.
401k with company match and additional fringe benefits.
10. Company Culture and Overview
We foster an inclusive and supportive environment where growth and innovation are key.
Our culture emphasizes teamwork, personal development, and a commitment to exceptional customer service.
We value proactive contributions and encourage employees to take initiative and grow within the company.
Join our mission-driven team focused on excellence and continuous improvement in service delivery.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
The shelves hold parts for three fuels, many vent sizes and pieces that fit only one maker's units. Most of the job is having the right piece for the right unit when the weather turns.
The manual names the vent that fits
Each unit's install manual names the vent pipe, liners and caps allowed with it. Some makers allow only their own pipe, and others name outside brands; Regency's manual for its U32SE gas insert, for one, lists Simpson Dura-Vent caps by part number. Stock vent by brand, series and diameter, label every bin the same way, and never fill a shortage with a look-alike piece from another line. A crew that finds a mixed run on site has to stop and send it back. Source: Regency U32SE gas insert owner's and installation manual.
Service parts follow the serial number
A maker may change a control board, valve or burner partway through a model's run, so the model number alone can point to the wrong part. Look up each service part by model and serial number in the maker's parts list, write both on the order, and mark each bin with the units its parts fit. That keeps a technician from driving out with a part that won't go in.
The showroom counter shares the shelf
Glass cleaner, gloves, ash tools, remote batteries and bags of pellets sell over the counter from the same stock the crews pull from. If counter sales and crew pulls aren't both logged, the count drifts and a job comes up short. Ring every counter sale through the same system, and hold back what a booked job needs before the floor can sell it.
Cold weather sets the reorder points
Parts demand follows the cold more than the date. NOAA's Climate Prediction Center posts heating degree day figures by day, week and month, plus 7-day forecasts. Line those up against last year's parts pulls, raise reorder points on vent elbows, igniters and remote batteries ahead of the cold, and lower them again in spring. Source: NOAA Climate Prediction Center: Degree days statistics.
Cements and sealants have a shelf life
Refractory cement, furnace cement and high-heat silicone often carry a use-by date and a storage temperature on the label. Rotate them oldest first, keep tubs off a cold floor in winter when the label says to, and pull expired stock before it reaches a job. A sealant that won't cure turns into a return trip.
How much fireplace and stove inventory specialists make
The closest BLS group for fireplace and stove inventory specialists is shipping, receiving, and inventory clerks. Shipping, receiving, and inventory clerks who work for other building equipment contractors earned a median of $23.07 an hour ($47,980 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $45,260 median for shipping, receiving, and inventory clerks in all industries. About 560 of the 816,870 shipping, receiving, and inventory clerks in that survey work for other building equipment contractors.
Usually hourly, with overtime in the fall rush. You could tie the bonus in the template to count accuracy or shortages. Its top hourly rate lands close to the BLS midpoint for stock and receiving clerks in this contractor group, so a seasoned hire may push for the upper end.
Other building equipment contractors
$47,980$47,980 median Middle half $40,380–$55,590 10th–90th $33,880–$64,010
All industries
$45,260$45,260 median Middle half $38,200–$51,570 10th–90th $34,650–$62,190
$20k$30k$40k$50k$60k$70k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Other building equipment contractors
$33,880
$40,380
$47,980
$55,590
$64,010
All industries
$34,650
$38,200
$45,260
$51,570
$62,190
BLS doesn’t publish pay for fireplace and stove installers on their own. These figures cover other building equipment contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Careful counting and record keeping, with no guessing
Reading part, model and serial numbers without mixing them up
Comfort with inventory software and spreadsheets
Quick, clear answers when a crew calls about a missing part
Planning ahead from usage reports and the install calendar
Teach these on the job
The brands you carry and how their vent systems differ
The service parts each fuel type uses up
Your inventory software and reorder settings
Each maker's parts lookup and dealer ordering site
How counter sales and job pulls get logged
Stock usually lives in the same field service or point-of-sale software that books jobs and rings showroom sales, with each maker's dealer site for parts lookup and orders. A barcode scanner and a pallet jack do the rest.
Fireplace and stove inventory specialist interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Refusing mixed vent brands
A crew asks to use another brand's vent pipe for a gas insert because it's in stock. What do you do?
A strong answer: Says no: venting has to be the system listed for that appliance in its manual. Finds the right parts or helps reschedule.
Behavioral · Finding count errors
Tell me about a time a unit was missing from the warehouse or listed in the wrong place. How did you track it down?
A strong answer: Traced it with serial records, delivery and install logs, found the cause (wrong job allocation, an unrecorded floor-model sale) and fixed the process.
The template's targets are placeholders. Run counts for one full season, then pick numbers that fit your own stock and install volume.
Stock Accuracy Rate
Compare cycle counts with the system count, item by item, and track the share that match. Give vent and service parts extra weight, since a miss there stops a job.
Order Fulfillment Time
Time from a crew's or technician's request to the part being pulled, or ordered from the maker when it isn't on the shelf. Log both clocks.
Inventory Turnover Ratio
Take the yearly cost of parts and supplies pulled, then divide it by the typical stock value across that year. Figure it by category, because pellets, vent and service parts move at very different speeds.
Supply Shortage Incidents
Count each install or service call delayed or rebooked because a part wasn't on hand, and note the part and the reason in the job record.
Career path
Showroom counter or yard associateRings up accessories, loads pellet orders and gets to know the stock.
Inventory specialistKeeps the counts right and the vent and service parts on the shelf.
Warehouse managerRuns receiving, storage, deliveries and the warehouse team.
Operations managerLeads the installers, service techs and warehouse staff.
Other roles in a fireplace & stove installation business
What should come back to the stockroom when an install is finished?
Unused vent sections, extra trim, unopened media and any part the crew pulled but didn't use. Check each piece for dents or bent locking tabs, log it back against the job so the job cost is right, and put it in its labeled bin. Decide ahead of time which leftovers are scrap, such as cut-down pipe or opened tubes of sealant, so they never go back on a shelf as good stock.
How much does a fireplace and stove inventory specialist make?
Shipping, receiving, and inventory clerks who work for other building equipment contractors earned a median of $23.07 an hour ($47,980 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $40,380 and $55,590 a year. Pay also depends on your local market, experience and overtime.
Which service parts should a hearth stockroom keep on hand in winter?
The parts that leave a customer with no flame: thermocouples, thermopiles, pilot assemblies and remote receiver batteries for gas units, plus igniters, combustion fans and door gaskets for pellet units. Pick brands and models from last winter's service tickets, not the whole catalog. Order slow movers by the job, and keep a short list of parts with long maker lead times so one is always on the shelf.
Why log the serial number of every unit at receiving?
Each fireplace, insert and stove has its own rating plate, and the serial number ties that unit to one customer. The installer needs it for the maker's warranty registration, and the office puts it on the invoice. When two of the same model arrive in one week, the serial number is the only way to tell which one went to which house.
What tasks are behind the template's lifting, bending and confined space lines?
Unloading vent cartons, moving parts boxes up to 50 pounds and bending to low shelves during counts. Hot and cold mean an unheated warehouse or yard in winter and a box trailer in summer. Tight spaces are storage containers, trailer noses and racks where a part sits at the back. Write them into the posting so applicants see the real workday.
