A garage door bookkeeper records the money behind spring repairs, opener swaps and new door installs. They pay door makers and parts suppliers, bill builders by lot, hold deposits on doors still on order, and keep the warehouse count tied to the books.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, other building equipment contractors · BLS, May 2025
Serve as the financial backbone for our garage door operations by processing transactions, reconciling accounts, and ensuring the integrity of payables/receivables to support business growth and operational efficiency.
2. Essential Duties and Responsibilities
Process daily financial transactions with accuracy and thoroughness.
Reconcile general ledger accounts on a periodic basis.
Manage and monitor accounts payable and receivable to ensure timely processing of invoices and payments.
Collaborate with vendors and internal teams to resolve discrepancies and maintain accurate financial records.
3. Key Tasks / Daily Activities
Record and reconcile all transactions in the accounting software.
Generate and review financial reports to ensure timely closing of accounts.
Communicate with suppliers and customers regarding invoice issues and payment status.
Prepare documentation for tax filings and audits as needed.
4. Key Performance Indicators (KPIs)
Transaction processing accuracy: 99% or higher.
Monthly bank reconciliation completion: 100% within 5 business days of month-end.
Invoice processing turnaround time: all invoices processed within 24 hours of receipt.
Reduction of outstanding receivables: maintain average collection period below 30 days.
5. Required Qualifications and Skills
Associate degree in accounting, finance, or related field.
Minimum of 2 years of bookkeeping experience.
Proficiency in accounting software (e.g., QuickBooks) and Microsoft Excel.
Strong attention to detail, organizational, and communication skills.
6. Preferred Experience
Prior experience in the home services or garage door industry.
Familiarity with financial regulations and compliance within service-based industries.
Experience working in fast-paced, small-to-medium business environments.
7. Physical Requirements
Ability to sit for extended periods while performing computer-based tasks.
Occasional requirement to lift file boxes or office supplies up to 15 lbs.
Work is primarily in an office environment with standard lighting and climate control.
8. Work Environment and Schedule
Standard work schedule: Monday through Friday, 8 AM to 5 PM.
Occasional extended hours during month-end or auditing periods may be required.
Minimal travel required to other company locations if necessary.
9. Compensation and Benefits
Hourly rate or salary range: $45,000 - $60,000 USD annually, commensurate with experience.
Eligibility for performance bonuses based on processing accuracy and timeliness.
Comprehensive healthcare plans including medical, dental, and vision.
401(k) retirement plan with company match.
10. Company Culture and Overview
We foster a collaborative, growth-oriented environment where every team member is valued and empowered to reach their full potential.
Our commitment to excellent customer service is matched by our dedication to employee development and innovation in the home services industry.
We believe in transparent communication, continuous improvement, and celebrating success as a team.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
The ledger works the way it does anywhere else. What changes is the stock: a warehouse of doors, springs and openers, builder accounts, and doors that are paid for weeks before anyone hangs them.
The warehouse is money on a shelf
Door companies buy springs, rollers, openers and stock doors in bulk, and every service truck carries parts. The bookkeeper counts stock alongside the warehouse manager and moves what was used into job costs. A business that passes the IRS gross receipts test may choose not to keep a formal tax inventory, but it still needs a method that clearly reflects income, so ask your CPA. Either way, the count is how you learn what each spring repair really cost. Source: IRS Publication 538: Accounting periods and methods (inventories).
A new door and a new spring can be taxed differently
Sales tax can turn on whether a door is new or fixed. In New York, putting in a complete new garage door or a whole new opener is a capital improvement, with no sales tax once the customer gives you a signed Form ST-124. Replacing springs, cables, rollers or door sections is a taxable repair. One ticket can hold both, so the bookkeeper sets up separate price book items and keeps each certificate on file. Each state sorts this its own way, so your CPA decides how yours applies. Source: New York Publication 862: Capital improvements and repairs to real property.
Deposits come in long before the door does
A custom door is ordered from the maker after the customer signs and pays a deposit. The maker's bill and the freight charge may show up before the crew hangs the door. The bookkeeper holds each deposit against its order, matches the maker's invoice to the same job, and flags orders that have sat too long. How deposits sit on the books until the door is hung is a question for your CPA.
Builders pay by lot, on account
Install work for home builders is billed one lot at a time, often against the builder's purchase order. Builders pay on account rather than at the door, and a missing PO number can hold up the check. The bookkeeper ages each builder's balance on its own, sends statements, and tells the install manager which builders are slow to pay.
Warranty trips cost money with no invoice
A return trip for a spring or opener still under your warranty brings in nothing, but the tech's time and the parts still cost you. The bookkeeper tags each warranty job so its cost shows in the reports. If the maker gives credit for a failed part, they track the claim until the credit shows on the supplier statement.
How much garage door bookkeepers make
The closest BLS group for garage door bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for other building equipment contractors earned a median of $26.41 an hour ($54,920 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 2,110 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for other building equipment contractors.
Hourly or salaried. The template's bonus rewards accuracy and speed, a good fit here because a sample check and the close date measure both each month.
Other building equipment contractors
$54,920$54,920 median Middle half $45,870–$63,890 10th–90th $39,520–$74,420
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$30k$40k$50k$60k$70k$80k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Other building equipment contractors
$39,520
$45,870
$54,920
$63,890
$74,420
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for garage door companies on their own. These figures cover other building equipment contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Reconciling bank, card and door supplier accounts every month
Matching each supplier bill to its order and job before paying it
Inventory basics: counts, cost of parts used, and write-offs
Polite, firm collection calls to builders and homeowners
Discretion with payroll files and stored customer card numbers
Teach these on the job
Reading a door maker's invoice: sections, track, springs and hardware
How finished tickets flow from the techs' tablets into the ledger
Your builder accounts, PO rules and portals
Your sales tax codes for installs versus repairs
How warranty jobs and maker credits get tagged
Expect a ledger such as QuickBooks fed by job software like Jobber, Housecall Pro or ServiceTitan, plus a payroll service, bank feeds and the online accounts at your door and parts suppliers. The detail candidates will ask about is where the stock count lives: the job software, a spreadsheet or the ledger.
Garage door bookkeeper interview questions
They have their own page: 6 questions that test this job, what strong and weak answers sound like, and a work exercise to run with your finalists.
Run the template's targets for three months. After that, the CFO and bookkeeper set new ones from your own close dates and aging report.
Transaction processing accuracy
Every month, test a sample: trace a few entries back to the bill or receipt behind them. Count any with a wrong job, account or tax code, plus anything the CPA moves at year-end.
Monthly bank reconciliation completion
Write down the date every bank and card account ties out with nothing left unexplained, and count the business days since month-end. When a month runs late, note the cause, such as missing receipts from the trucks.
Invoice processing turnaround time
Note when each bill comes in, whether from a door maker, parts supplier or freight line, and when it is entered against a job. Check a few of these each week.
Reduction of outstanding receivables
Average days to collect, from your aging report, with builder accounts and homeowner jobs shown apart. Go over the oldest balances together each month.
Career path
Billing or payables clerkInvoices builder lots and enters door and spring bills.
BookkeeperTies stock to the ledger and keeps builder balances current.
ControllerCloses each month, reviews job margins and manages the bookkeepers.
In a normal week they enter bills from door makers and parts suppliers, post the card and check payments techs take in the field, and match each builder check to its lots. Month-end brings bank and card reconciliations, a stock tie-out with the warehouse, and an aging report for the owner. At tax time they pull records for the CPA.
How much does a garage door bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for other building equipment contractors earned a median of $26.41 an hour ($54,920 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $45,870 and $63,890 a year. Pay also depends on your local market, experience and overtime.
How often should a garage door company count its inventory?
Often enough that a missing part gets noticed. One common approach counts fast movers, such as springs, rollers and openers, every month and slow items less often, with a full count at year-end. The bookkeeper compares each count with what the books expect and asks the warehouse manager about any big gap.
Who should run payroll for techs and installers?
Usually the bookkeeper, at a door company this size. They check hours, commissions on door sales and any per-door install rates before payroll runs. If they can also add employees and change pay rates, have someone else approve those changes, so no one person controls both.
Does a garage door bookkeeper need industry experience?
No. The template lists it as a plus. Bookkeeping for a contractor or home service company carries over best, since it teaches job costing and how sales tax works on installs. Door and part names come quickly from supplier bills and a walk through the warehouse.
Who should invoice builder lots?
It can sit with either, as long as one person owns it. The office knows when a lot is finished and what the purchase order says; the bookkeeper knows who has paid. A common split has the office send the invoice when the crew closes the lot, while the bookkeeper posts payments, sends statements and makes collection calls. Write down who checks each invoice against the builder's order before it goes out.
