Elevator parts inventory specialist job description
An elevator parts inventory specialist keeps the daily count of the parts, rope, oil and supplies mechanics pull for maintenance, repairs and trouble calls. They receive and log stock, reorder at set points, track boards sent out for repair, and store used hydraulic oil the way federal rules require.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, other building equipment contractors · BLS, May 2025
Serve as the key point of contact for managing and tracking inventory related to elevator maintenance parts and supplies. Ensure timely reordering of essential parts to support uninterrupted elevator maintenance operations. Contribute to the overall efficiency and safety of elevator maintenance through proactive inventory control.
2. Essential Duties and Responsibilities
Maintain accurate records by logging stock levels and tracking part usage daily.
Initiate and manage parts reordering processes to prevent equipment downtime.
Collaborate with maintenance teams to forecast inventory needs based on scheduled repairs and historical usage.
Support quality control by verifying the receipt of parts and ensuring correct storage practices.
3. Key Tasks / Daily Activities
Review and update the inventory log at the start and end of each shift.
Communicate with vendors to inquire about part availability and confirm delivery schedules.
Conduct routine physical counts and reconcile discrepancies with digital records.
Assist in preparing inventory reports for the maintenance department and upper management.
4. Key Performance Indicators (KPIs)
Inventory Accuracy: Maintain a 98% or higher accuracy rate in stock records.
Reorder Efficiency: Achieve parts reordering within 48 hours of reaching the reorder threshold.
Downtime Reduction: Contribute to reducing elevator downtime due to inventory issues by 10% annually.
Cost Efficiency: Manage inventory costs to remain within a 5% variance of the annual budget.
5. Required Qualifications and Skills
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
Minimum of 2 years’ experience in inventory management or a related field.
Strong organizational skills with excellent attention to detail.
Proficiency in inventory management software and Microsoft Office applications.
6. Preferred Experience
Previous experience in the elevator maintenance or home services industry.
Familiarity with supply chain management practices.
Experience working in a fast-paced maintenance or operations environment.
Prior work with automated inventory tracking systems.
7. Physical Requirements
Ability to lift up to 50 pounds periodically.
Experience working in a warehouse or parts storage environment.
Occasional requirement to stand, walk, and bend for extended periods.
Capability to navigate through confined spaces within inventory storage areas.
8. Work Environment and Schedule
Standard operating hours are Monday through Friday, 8:00 AM to 5:00 PM.
Occasional overtime may be required during high-demand periods.
Minimal travel required between company facilities.
On-call duties may be applicable during emergency maintenance situations.
9. Compensation and Benefits
Hourly rate ranging from $18.00 to $24.00 per hour based on experience.
Eligibility for performance-based bonuses.
Comprehensive benefits package, including Health, Dental, Vision, and 401k.
Opportunities for professional development and training programs.
10. Company Culture and Overview
At [INSERT COMPANY NAME HERE], we are committed to fostering a collaborative and growth-oriented environment where every employee is valued.
Our team thrives on innovation, accountability, and a passion for delivering exceptional service.
We celebrate diversity and encourage continuous learning, ensuring that our employees are empowered to reach their full potential.
Join us and be part of a company dedicated to excellence and exceptional customer service in the home services industry.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
The parts manager decides what to stock and runs the room. The specialist keeps the daily count honest, including items that never sit in a bin: rope on reels, boards away for repair, and oil on its way out.
Rope must match before it's cut
Hoist and governor rope comes on reels in many sizes and constructions, and two reels can look alike on the shelf. Before a reel leaves for a job, match its tag to the size and construction the order calls for, and file the reel's paperwork with that job. Log each cut length to the car, then measure what's left so the system shows the real footage.
Boards away for repair are still stock
Some older controllers run on circuit boards nobody makes anymore, so a failed board may go to a repair shop instead of the scrap bin. Tag it with the car, the fault the mechanic saw and the repair order number, and track it until it comes back tested. Shelve spare boards in static-safe bags, with nothing stacked on top.
Used hydraulic oil needs a labeled drum
Hydraulic cars run on oil, and old oil from repairs and cleanups may end up at the shop. EPA's used oil rule says containers holding it must be marked "Used Oil", kept in good condition and free of leaks. A spill has to be stopped, contained and cleaned up. Keep absorbent and a spill kit by the drums, log each pickup by the recycler, and ask your state environmental agency what it adds. Source: eCFR: 40 CFR 279.22, used oil storage.
No look-alike parts for safety devices
A door lock, brake part, governor part or safety switch from a different maker may look right and still not belong on that car. The specialist never fills an order for one of these with a substitute part number unless the field supervisor approves it in writing. Log the approval with the order, so anyone reading it later knows why the part changed.
How much elevator parts inventory specialists make
The closest BLS group for elevator parts inventory specialists is shipping, receiving, and inventory clerks. Shipping, receiving, and inventory clerks who work for other building equipment contractors earned a median of $23.07 an hour ($47,980 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $45,260 median for shipping, receiving, and inventory clerks in all industries. About 560 of the 816,870 shipping, receiving, and inventory clerks in that survey work for other building equipment contractors.
Hourly, with a results bonus the template makes them eligible for. Against BLS pay for stock and receiving clerks at these contractors, the template's lowest rate lands above the bottom tenth but short of the lower quarter. Its highest rate edges past the median.
Other building equipment contractors
$47,980$47,980 median Middle half $40,380–$55,590 10th–90th $33,880–$64,010
All industries
$45,260$45,260 median Middle half $38,200–$51,570 10th–90th $34,650–$62,190
$20k$30k$40k$50k$60k$70k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Other building equipment contractors
$33,880
$40,380
$47,980
$55,590
$64,010
All industries
$34,650
$38,200
$45,260
$51,570
$62,190
BLS doesn’t publish pay for elevator contractors on their own. These figures cover other building equipment contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Counts rope by the foot and boards by serial number, not by eye
Spots a part number one digit off from the one ordered
Tracks every open order and every board away for repair
Keeps oil drums labeled and leak-free
Speaks up the same day a count or a part number doesn't match
Teach these on the job
Elevator parts: door operators, contacts, rollers, boards and rope
How your bins, labels and stock screens are set up
Vendor portals, lead times and repair shop turnaround
Static-safe handling for controller boards
Your spill kit and oil pickup steps
Expect inventory screens inside your field service platform, a barcode scanner, a label printer, a length counter at the rope bench, and the order portals of parts vendors and board repair shops. Ask finalists to reconcile a short count sheet against a system report while you watch.
Elevator parts inventory specialist interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Working around back orders
A car is out of service waiting on a door operator board the supplier says is back-ordered for [six] weeks. What do you do?
A strong answer: Checks other suppliers, repair-and-return services and refurbished options, tells operations the real dates and helps them update the customer.
Behavioral · Owning mistakes
Tell me about a time a counting or ordering mistake of yours caused a problem. What did you change?
A strong answer: Owns it, explains the impact and names a specific check they added.
Let a few months of your counts set these, and keep rope, oil and boards on separate lines, since none of them count like boxed parts.
Inventory Accuracy
Spot-check a few areas each week, including rope footage and boards at repair shops, not only boxed parts, and set the counts beside the system's figures. Record each miss and the cause you found.
Reorder Efficiency
How long a part sits below its reorder level before the order goes in, as your inventory system logs it. Look first at late orders for parts that can keep a car down.
Downtime Reduction
Hours cars stood out of service waiting on a part you meant to stock, from dispatch records. Leave special orders out, and go through each case with the parts manager.
Cost Efficiency
Monthly parts spending and stock value against the year's budget, from the books. Explain any big swing, such as a rope job or a run of board repairs.
Career path
Receiving clerkLearns receiving, counting and labeling at a supply house or warehouse.
Inventory specialistKeeps counts, rope, boards and oil records straight.
Who does what: the elevator parts manager or the inventory specialist?
The parts manager decides what to stock, picks vendors and runs the room and its people. The specialist does the daily counting, receiving, logging and reordering inside those rules. At smaller companies, one person covers both. Split the jobs when counts start slipping because the manager spends the day chasing parts for down cars.
How much does an elevator parts inventory specialist make?
Shipping, receiving, and inventory clerks who work for other building equipment contractors earned a median of $23.07 an hour ($47,980 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $40,380 and $55,590 a year. Pay also depends on your local market, experience and overtime.
What goes in an elevator stockroom's monthly report?
Count accuracy by area, stockouts that left a car down, boards out for repair and how long each has been gone, rope on hand by size, orders past their promised date, and spending against budget. Reuse one format month after month, and trends jump out for the parts manager and operations manager.
Should used parts from a modernization come back to the stockroom?
Only the ones the parts manager wants as spares, tagged as used, tested if you can, and kept apart from new stock. The rest goes to scrap or recycling, with oil drained first. Before anything is scrapped, check whether the contract gives removed equipment back to the building owner.
What lifting and tight-space work comes with an elevator stockroom job?
Door operators, small motors and short reels come boxed. The 50-pound figure covers the boxes the specialist shifts by hand now and then; set a team lift or equipment for anything over that. Confined spaces means tight aisles and shelving. Put each chore in the ad, along with who takes calls about accommodations.
