A window and door bookkeeper records customer deposits, pays the window makers and suppliers, and squares the bank and card accounts with their statements each month. They also check each maker's bill against what came off the truck and code payroll so job costs and the insurance audit come out right.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, building finishing contractors · BLS, May 2025
Responsible for processing financial entries, reconciling accounts, and managing payables/receivables in support of a thriving windows and doors business. Acts as a key contributor ensuring financial accuracy and timely reporting to bolster operational efficiency.
2. Essential Duties and Responsibilities
Process daily financial transactions with accuracy and attention to detail.
Reconcile all bank statements and company accounts on a monthly basis.
Manage accounts payable and receivable ensuring timely billing and payments.
Prepare financial reports and summaries for management review.
3. Key Tasks / Daily Activities
Record and verify all financial data including invoices, receipts, and disbursements.
Monitor and reconcile expense accounts and petty cash transactions.
Communicate with vendors, clients, and internal teams regarding financial discrepancies.
Assist in preparing monthly, quarterly, and annual financial statements and reports.
4. Key Performance Indicators (KPIs)
Transaction Accuracy Rate: 99% accuracy in financial entries.
Payment Processing Timeliness: 100% of invoices processed within 48 hours of receipt.
Reconciliation Completion: Achieve full account reconciliations by the end of each month.
Vendor Dispute Resolution: Resolve 95% of payment-related disputes within 5 business days.
5. Required Qualifications and Skills
Bachelor's degree in accounting, finance, or a related field.
Minimum of 2 years of experience in bookkeeping or accounting within a similar industry.
Proficiency in accounting software and Microsoft Office Suite.
Strong analytical skills and meticulous attention to detail.
6. Preferred Experience
Previous experience in the home services or construction industry, particularly with windows and doors.
Familiarity with QuickBooks or similar accounting platforms.
Experience in preparing financial reports and managing full-cycle accounting processes.
Demonstrated ability to work independently while effectively collaborating with a team.
7. Physical Requirements
Ability to lift and transport items up to 20 lbs occasionally.
Extended periods of sitting at a desk and working on a computer.
Work in a standard office environment with moderate noise levels.
Occasional visits to different office locations or job sites may be required.
8. Work Environment and Schedule
Standard office hours from 8:00 AM to 5:00 PM, Monday through Friday.
Limited travel requirements; occasional meetings may be held at different locations.
Minimal on-call duties; availability for month-end or audit-driven deadlines required.
Collaborative team setting with necessary support provided for professional development.
9. Compensation and Benefits
Competitive salary range between $45,000 to $55,000 per year based on experience.
Eligibility for performance bonuses tied to key financial metrics.
Comprehensive benefits package including Health, Dental, and Vision insurance.
401(k) plan with company matching and additional fringe benefits.
10. Company Culture and Overview
We pride ourselves on fostering a culture of excellence, innovation, and continuous growth within our organization.
Our company values collaboration, integrity, and customer satisfaction, ensuring every team member feels valued and empowered.
We offer ample opportunities for career advancement and professional development while maintaining a supportive work environment.
Join us to become a part of a dynamic team where your contributions directly impact our mission and success.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
What changes for a bookkeeper at a window and door company
Posting and reconciling look like any other company's books. Here they run on special-order units that take weeks to arrive, crews who set them in homes, and tax rules written for contractors.
Sales tax is paid on the way in
Alabama's Department of Revenue rule on contractors says builders pay sales or use tax, to the seller or straight to the state, on building materials they attach to real property. A window set in a wall becomes part of the house. So in Alabama the tax shows up on what the company buys, and the bookkeeper checks each supplier bill for it. Ask the CPA before any tax line goes on a homeowner's invoice. Source: Alabama Department of Revenue: Rule 810-6-1-.46, Contractor's Liability.
Untaxed orders from other states owe use tax
Wyoming's excise tax division says contractors working on real property are the end users of their materials and pay sales tax to the vendor. When a maker in another state ships units with no Wyoming tax on the bill, the company reports use tax itself at the local rate. Flag those bills as they're entered so the return catches each one. Source: Wyoming Department of Revenue, Excise Tax Division: Excise tax FAQs.
Pay the maker for what arrived
Makers send an order confirmation listing every size, color and glass option. When their bill comes, set it beside that confirmation and the warehouse's receiving count. A missing screen, a back-ordered sash or a unit sent back cracked should come off the bill, or sit in a written credit, before you pay. Tie the credit to the customer's order so that job's cost stays true.
Code payroll the way the comp policy reads
Ask whoever writes your workers' comp coverage how the policy groups installers, salespeople and office staff, then code hours and pay that way all year. Note the days a salesperson or office worker helps a crew. When the policy is audited, clean records keep pay from landing in the wrong group.
How much windows & doors bookkeepers make
The closest BLS group for windows & doors bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 11,630 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for building finishing contractors.
Most are salaried and earn the template's bonus when finance targets are met. Its range lands near the middle of BLS figures for this job among building finishing contractors.
Building finishing contractors
$52,680$52,680 median Middle half $43,500–$62,420 10th–90th $34,320–$76,910
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k$90k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Building finishing contractors
$34,320
$43,500
$52,680
$62,420
$76,910
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for window and door installers on their own. These figures cover building finishing contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Reconciling bank, card and lender deposit accounts to the penny
Matching the order, the delivery and the bill before paying
Reading a supplier bill for sales tax, freight and credits
Keeping costs by customer order in QuickBooks or a similar system
A calm, firm phone manner with suppliers about short shipments
Teach these on the job
Your window makers' order and credit forms
How your job software hands sold orders to accounting
Contractor sales and use tax in your service states
Your comp policy's job groups and audit packet
Accounting at most window and door companies lives in QuickBooks, linked to the job or CRM system that holds each order. The bookkeeper also logs in to each maker's dealer site for statements and credits, and pulls deposit reports from the card processor.
Windows & doors bookkeeper interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Matching vendor invoices
A window manufacturer bills you for [14] units on a job, but the order in your system shows [12]. What do you do?
A strong answer: Checks the purchase order, the receiving record and any remakes or added units, asks production and the vendor, and holds the disputed amount until it's resolved.
Behavioral · Reconciling customer deposits
Tell me about a time the customer deposit balance didn't match the list of jobs still waiting to be installed. How did you find the cause?
A strong answer: Matched each deposit to its job and status, found causes like canceled jobs not refunded, deposits applied twice or finished jobs never invoiced, fixed them and set a monthly check.
Read the template's targets as samples. Look back over a quarter of your own ledgers, set each target from that, and raise it as the process settles.
Transaction Accuracy Rate
Each month, have the CFO pick a sample of entries and check them against the source papers. Tally the ones that had to be corrected, for example a payment posted to the wrong order.
Payment Processing Timeliness
Stamp each maker or supplier bill on arrival and again at approval, and watch the gap in the payables aging report.
Reconciliation Completion
Log when the CFO signs off each reconciled bank, card and loan account. Any account still open after the month closes counts as late.
Vendor Dispute Resolution
Log each payment dispute with a maker or supplier, such as a missing credit or a double charge, with the date it opened, the date it closed and the outcome.
Career path
Accounts payable or billing clerkEnters supplier bills and posts homeowner payments while learning how window orders move.
BookkeeperRuns payables, receivables and the month-end reconciliations.
ControllerCloses the books, owns the job-cost reports and supervises the accounting staff.
When should a window company record a maker's bill: at order or at delivery?
Record the bill when the units arrive and the bill comes in, not when the order is placed. Window orders can sit at the factory for weeks, so keep a separate list of open purchase orders by customer. That list shows the CFO what the company will owe when the next trucks land, without putting costs on jobs that haven't started.
How much does a windows & doors bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $43,500 and $62,420 a year. Pay also depends on your local market, experience and overtime.
Is a construction bookkeeping background enough for a window company?
Usually, yes. Someone from a builder or remodeler already knows job costing and contractor tax. What may be new is the special-order rhythm: deposits taken long before a maker ships, partial deliveries, and credits for units that came in wrong. In the interview, hand them one maker's bill with a short shipment and ask how they'd post it.
What if the company also sells parts or doors without installing them?
That can change the tax picture. Wyoming's excise tax division says contractors on real property usually don't need a sales tax license, unless they also sell or work on tangible personal property. Selling screens, handles or a slab door over the counter may mean collecting and filing sales tax. Check with your CPA or the state before the first counter sale.
What does the bookkeeper template's 20-pound lifting line mean in practice?
Carrying a box of old files to storage, moving a case of paper, or taking supplies between the office and the warehouse. The template also mentions the odd trip to another office or a job site, such as dropping off paperwork at a branch. The rest of the day is desk and screen work.
