A concrete and masonry bookkeeper matches every ready-mix ticket to a job and a plant invoice, then posts pump, block and crew costs so each job shows its cost per yard or square foot. They bill builders lot by lot, hold homeowner deposits until the pour, and chase builders who pay late.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, structure and exterior contractors · BLS, May 2025
The Bookkeeper plays a critical role in ensuring accurate financial management for our concrete and masonry operations. This role manages financial records, reconciles accounts, and oversees Accounts Receivable and Accounts Payable, contributing to the overall financial health and operational efficiency of the company.
2. Essential Duties and Responsibilities
Maintain accurate and up-to-date financial records and ledgers.
Reconcile bank statements and general ledger accounts on a monthly basis.
Manage the full cycle of Accounts Receivable and Accounts Payable.
Assist in preparing monthly financial reports and supporting documentation.
3. Key Tasks / Daily Activities
Process daily transactions including invoicing, payments, and receipts.
Review and verify expense reports and financial documents for accuracy.
Communicate with vendors and clients regarding billing and payment inquiries.
File and organize financial records both digitally and in hard copy to ensure compliance.
4. Key Performance Indicators (KPIs)
Timeliness of monthly reconciliations: 100% completed by the 5th business day of the following month.
Invoice processing accuracy: achieve a target accuracy rate of 99%.
Reduction in overdue receivables: maintain a rate of less than 5% overdue.
On-time vendor payments: ensure 95% of payments are processed within the agreed terms.
5. Required Qualifications and Skills
Bachelor’s degree in Accounting, Finance, or a related field, or equivalent work experience.
Minimum of 3 years’ experience in bookkeeping or accounting roles.
Proficiency with accounting software and Microsoft Office Suite.
Exceptional attention to detail and strong numerical accuracy.
6. Preferred Experience
Previous experience in the construction, concrete, or masonry industry.
Familiarity with industry-specific financial practices and compliance requirements.
Demonstrated success in streamlining financial processes in a fast-paced environment.
Experience working within a small to mid-sized business setting.
7. Physical Requirements
Capability to lift and transport light office supplies and documents (up to 10 lbs).
Ability to work at a desk for prolonged periods.
Occasional travel between job sites or business locations as needed.
Comfortable working in a standard office environment.
8. Work Environment and Schedule
Standard business hours with occasional overtime during peak periods.
Work may require occasional visits to on-site locations for document collection or review.
Predominantly office-based work with a blend of remote possibilities.
Minimal travel required, primarily local.
9. Compensation and Benefits
Salary Range: $45,000 – $55,000 USD per year, based on experience and qualifications.
Performance-based bonus opportunities available.
Comprehensive Health, Dental, and Vision insurance coverage.
Eligibility to participate in a 401(k) retirement savings plan and other fringe benefits.
10. Company Culture and Overview
We are a growth-oriented company that values transparency, collaboration, and innovation.
Our team is committed to empowering employees with the tools and support they need to excel.
We pride ourselves on a culture that balances professional excellence with a friendly environment.
Our mission is to provide high-quality concrete and masonry services while fostering long-term career development.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
Concrete is bought by the yard, placed in a morning and billed to builders one lot at a time. The bookkeeper ties those three together before the month closes.
Every ticket finds its job
Each ready-mix truck leaves a delivery ticket. NRMCA says the ticket carries the mixture's designation, and that the buyer should check and sign it and note anything unusual on it. Most plants bill from those tickets, so the bookkeeper matches every line on the plant's invoice to a signed ticket and a job before paying. Tickets with no signature, or yards billed to the wrong address, go back to the lead that week. Source: NRMCA Concrete in Practice 31: Ordering ready mixed concrete.
Yards bought against yards in place
A job that ran short isn't always the plant's doing. NRMCA's yield guide says ready-mix is sold by its fresh volume out of the truck, and that waste, digging too deep, forms that bow and settling can make the hardened volume look smaller. A slab an eighth of an inch thicker than planned at 4 inches leaves a 32-yard order about a yard short. The bookkeeper reports yards bought per job next to the estimate, so the estimator sees the gap. Source: NRMCA Concrete in Practice 8: Discrepancies in yield.
Short loads and standby time as entries
Short-load fees and standby time arrive as their own lines on the plant's bill. Post each one to the job as a separate entry with its ticket number, instead of folding it into the price per yard. A month of those entries shows the operations manager which jobs kept trucks waiting on site, and by how long.
Builders pay by lot and by draw
Each builder lot gets its own invoice, matched to the builder's purchase order for footings, walls or flatwork. Get an approved order for any extra, like a wider driveway, before billing it, or it may sit unpaid. Ask each builder when its pay cycle closes. Some pay on a schedule tied to their lender's draws, so an invoice that misses the cutoff waits for the next one. The bookkeeper keeps the aging by builder and lot and sends the CFO every lot that slips past terms.
Sales tax lands on the materials
In Ohio, for example, a contractor that builds materials into real property, such as a foundation or a driveway, is the consumer of those materials and pays sales or use tax on what it paid for them. So ready-mix, block, rebar and stone for most jobs should come in taxed. The rule lists exceptions, such as public and church buildings. When a supplier bills them tax-free, the bookkeeper flags it so the CPA can decide on use tax. Check how your own state handles it. Source: Ohio Administrative Code 5703-9-14: Sales and use tax, construction contractors.
How much concrete & masonry bookkeepers make
The closest BLS group for concrete & masonry bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for foundation, structure, and building exterior contractors earned a median of $24.88 an hour ($51,760 a year) in May 2025, according to the Bureau of Labor Statistics. That’s about the same as the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 12,910 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for structure and exterior contractors.
A salary with a chance at a bonus, per the template. The BLS median for this industry group falls inside its range, so it should draw qualified people. Pay the bonus on tickets matched to jobs and plant statements tied out each month.
Structure and exterior contractors
$51,760$51,760 median Middle half $42,630–$62,400 10th–90th $33,610–$77,480
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k$90k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Structure and exterior contractors
$33,610
$42,630
$51,760
$62,400
$77,480
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for concrete and masonry contractors on their own. These figures cover foundation, structure and building exterior contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Has costed jobs at a contractor that buys its main material by the load
Matches plant invoices to signed delivery tickets line by line
Bills each builder lot against the builder's purchase order
Reports cost per yard or per square foot by job and by type of work
Treats a deposit as owed to the customer until the work is done
Teach these on the job
Your plants, their price sheets and their ticket formats
Each builder's supplier portal, order numbers and pay cycle
Your cost codes for concrete, pump, block, steel and crew hours
How your leads mark and turn in tickets
Sales and use tax setup for the states you build in
Concrete books usually run in accounting software with jobs and cost codes, such as QuickBooks set up for job costing or a contractor system like Foundation. Next to it sit the plants' online ticket portals and each builder's supplier portal, where lot invoices go in. A finalist who has imported ticket data instead of typing it in will save you hours each week.
Concrete & masonry bookkeeper interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Handling payment disputes
A homeowner refuses to pay the final invoice because of a crack in their new driveway. What do you do?
A strong answer: Stays polite, doesn't argue about the concrete, gets the project manager to inspect and document, checks the contract terms, and keeps a record of every contact.
Behavioral · Getting books current
Tell me about a time you took over a contractor's books that were months behind.
A strong answer: Reconciled bank and card accounts first, matched open supplier tickets and customer invoices job by job, cleared the backlog oldest first, and set a weekly close so it stayed current.
Your ticket count in May can be several times January's. Watch one full pour season before you agree targets with the CFO.
Timeliness of monthly reconciliations
Working days it takes after month-end before bank, card, plant and builder accounts all tie out. A plant statement listing tickets your records don't have means that account isn't reconciled yet.
Invoice processing accuracy
Pick a dozen or so plant, pump and block bills every month. Compare yards or units, price, job and cost code with the ticket or packing slip behind each, and log what was wrong on each miss.
Reduction in overdue receivables
Balances past terms, read weekly and split into builder lots, homeowner finals and commercial work. Keep retainage on its own line, since it isn't late until its release date passes.
On-time vendor payments
Plant, pump and supplier bills paid by their terms, from the paid dates in your system. Mark any bill held because tickets didn't match, so a fair hold isn't counted as a late payment.
Career path
Accounts payable clerkKeys plant, pump and block bills and codes them to jobs.
BookkeeperMatches tickets, bills builders by lot and ties out the plants each month.
ControllerRuns month-end and reports what each open job has earned so far.
Chief financial officerDecides builder credit, pump and truck purchases, and how winter gets funded.
How should a concrete bookkeeper handle homeowner deposits?
On accrual books, record the deposit as money the company owes the customer, not as income, until the job is poured and finished. Fall jobs that slide to spring keep their deposits on that owed line over the winter, so list them for the CFO at year-end. If a homeowner cancels, the refund comes off the same line. Ask your CPA how to show deposits on the year-end statements and the tax return.
How much does a concrete & masonry bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for foundation, structure, and building exterior contractors earned a median of $24.88 an hour ($51,760 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $42,630 and $62,400 a year. Pay also depends on your local market, experience and overtime.
Who decides whether a short pour was the plant's fault?
Not the bookkeeper. The bookkeeper brings the numbers: yards in the estimate, yards ordered and yards on the signed tickets. The operations manager and the lead look at form sizes, base depth and waste. If they still suspect short loads, NRMCA describes a yield check that measures the concrete's density on samples from three trucks. Tell the plant you'll run it on the next pour, and pay the bills that match their tickets in the meantime.
What does job cost by the yard or square foot mean?
Divide each job's total cost by the yards placed, and for flatwork, by the square feet finished as well. Keep types of work apart: footings and walls, driveways, stamped patios, and block or stone walls by square foot of face. After a season, the general manager can price from those numbers instead of last year's guesses, and see which crews run high.
How do you test a concrete bookkeeper before hiring?
Hand each finalist five delivery tickets and the plant invoice that covers them. Hide three errors: a load billed twice, a ticket from another job, and a standby charge with no ticket behind it. Ask them to find each one and say who they'd call about it. Then ask how they would bill a builder lot that had an extra the superintendent approved by text.
