A weatherproofing bookkeeper posts the money behind air sealing, insulation and membrane jobs: deposits taken at the kitchen table, supplier bills for foam, cellulose and tape, and final payments when crews finish. They reconcile the bank, chase open balances and keep every cost tied to the right contract.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, building finishing contractors · BLS, May 2025
The Bookkeeper is responsible for managing financial transactions specific to our weatherproofing operations, ensuring accuracy in accounts reconciliations, and overseeing accounts payable and receivable. This role plays a critical part in maintaining fiscal integrity and supporting strategic financial decisions that contribute to the overall success of the company.
2. Essential Duties and Responsibilities
Process daily financial transactions with precision and accuracy.
Reconcile bank statements, customer accounts, and vendor invoices.
Manage accounts payable (AP) and accounts receivable (AR) ensuring timely payments and collections.
Collaborate with internal departments to resolve discrepancies and support month-end close processes.
3. Key Tasks / Daily Activities
Input and post all financial transactions consistently and accurately.
Perform regular bank reconciliations and prepare detailed account summaries.
Monitor and follow up on outstanding invoices and vendor payments.
Communicate with vendors and internal stakeholders to ensure smooth financial operations.
4. Key Performance Indicators (KPIs)
Transaction Accuracy: 99% accuracy in recorded entries.
Reconciliation Timeliness: Complete reconciliations within 48 hours post statement receipt.
AP/AR Turnaround Time: Process invoices and payments within 5 business days.
Discrepancy Resolution: Achieve a discrepancy resolution rate of >95%.
5. Required Qualifications and Skills
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Minimum of 2 years of experience in bookkeeping or accounting.
Proficient in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel.
Excellent attention to detail and strong organizational skills.
6. Preferred Experience
Prior experience within the home services or weatherproofing industry.
Familiarity with industry-specific financial processes and regulatory requirements.
Experience working in a fast-paced, dynamic work environment where precision is critical.
7. Physical Requirements
Primarily sedentary work with extended periods of sitting.
Ability to work in a standard office environment with regular computer use.
Occasional lifting of files or office supplies up to 10 lbs.
Adequate vision for computer screen work and document review.
8. Work Environment and Schedule
Standard office environment with minimal exposure to external weather conditions.
Typical work hours are Monday to Friday, 8:00 AM – 5:00 PM.
Occasional need for extended hours during month-end or year-end financial close.
Minimal travel required; primarily on-site work.
9. Compensation and Benefits
Salary range: $45,000 - $55,000 USD per year.
Eligibility for performance-based bonuses.
Comprehensive health, dental, and vision insurance plans.
401(k) retirement plan with company match.
10. Company Culture and Overview
Our company values integrity, innovation, and a collaborative spirit as we work to deliver exceptional weatherproofing solutions.
We foster an inclusive environment that encourages professional growth, accountability, and continuous improvement.
Our team is driven by a passion for excellence and a commitment to exceeding customer expectations.
We invest in our employees’ development and celebrate collective success as we build a better future together.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
Follow one weatherproofing job through the ledger and the differences show up. Sales close in living rooms, materials arrive by the drum and bale, and some trucks carry engines that never move the truck.
A canceled home sale starts a refund clock
Most jobs here are sold in the customer's home, so the FTC's Cooling-Off Rule usually applies. A buyer can cancel any time in the next three business days, up to midnight on the last one. After the notice arrives, the seller gets 10 business days to give back every payment and return any note or check the buyer signed. Log the date a cancel arrives and send the refund well before the deadline. Some states layer on their own rules. Source: eCFR: 16 CFR 429.1, FTC Cooling-Off Rule for door-to-door sales.
Fuel for a separate engine can earn a credit
Some blowing machines and spray foam rigs carry their own engine or generator. Under IRS Publication 510, a separate motor that runs a generator, pump or mixing unit burns fuel for off-highway business use. The federal tax on that fuel can come back as a credit on Form 4136 at tax time, or as a refund claimed on Form 8849. Fuel that the truck's own engine burns to run gear by power take-off doesn't count. If both share one tank, a fair estimate backed by your records is allowed. Source: IRS Publication 510 (12/2025), Excise Taxes: off-highway business use.
Partial drums move from job to job
Two-part foam comes in paired drums, loose-fill comes by the bale, and half-used containers ride to the next house. Agree with the CFO on one method: charge each job for what the crew logged, then true it up against a monthly count. Without a set method, the first job of the week looks costly and the next one looks cheap.
Returned materials need a matching credit
Crews often bring back unopened bags, rolls of membrane and cases of sealant. Tie each return slip to the supplier's original invoice and the job number, then watch for the credit memo. Restocking fees and credits that never arrive are easy to miss during a busy heating season, and they quietly raise job costs.
How much weatherproofing bookkeepers make
The closest BLS group for weatherproofing bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 11,630 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for building finishing contractors.
Paid by salary in most shops, plus a bonus when month-end closes land clean and on time. The template's range sits on both sides of the industry's BLS median.
Building finishing contractors
$52,680$52,680 median Middle half $43,500–$62,420 10th–90th $34,320–$76,910
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k$90k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Building finishing contractors
$34,320
$43,500
$52,680
$62,420
$76,910
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for weatherproofing contractors on their own. These figures cover building finishing contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Bank and card reconciliations kept on a fixed schedule
Clean payables and receivables work in QuickBooks, Sage or a similar system
Matching supplier invoices to delivery tickets and job numbers
Firm, polite collection calls with homeowners
Careful handling of customer card and bank details
Teach these on the job
How in-home contracts, deposits and cancellations reach the books
Your job numbers and cost codes for sealing, insulation and membrane work
Tracking drums, bales and rolls between jobs
Your field software's invoice and payment screens
Which tax questions go to the CFO or outside accountant
Expect QuickBooks or Sage for the ledger, fed by the CRM or job software where contracts and payments are entered. Naming both in the ad tells candidates which screens they'll use all day.
Weatherproofing bookkeeper interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Tracking rebate payments
A utility rebate is supposed to cover part of a customer's bill, but it still hasn't arrived after [60] days. What do you do?
A strong answer: Tracks it as money owed by the program, checks the paperwork and status, follows up with the program, and tells the office manager so the customer isn't billed by mistake.
Behavioral · Keeping the close on time
Tell me about a month-end close that ran late because supply house tickets or rebate payments were missing. What did you change?
A strong answer: Names the real cause, such as missing receipts or late payroll data, and the change they made so it didn't repeat.
Think of the template's targets as a rough draft. Swap in your own once a few closes are behind you, and recheck them with the CFO every quarter.
Transaction Accuracy
Each month, pull a sample of deposits, supplier bills and payroll entries and count how many were corrected after posting. Note why, so coaching targets the real cause.
Reconciliation Timeliness
Note when each bank or card statement comes in and when its reconciliation gets approved. Go over the lag with the CFO at each month-end.
AP/AR Turnaround Time
Measure business days from a supplier bill's arrival to approved payment, and from a finished job to the homeowner's invoice. Pull both from date stamps in the accounting system.
Discrepancy Resolution
Keep a running list of mismatches, like a deposit that matches no contract or a supplier bill missing its delivery ticket. Count how many get cleared before month-end and how many carry over.
Career path
Billing or accounts payable clerkEnters supplier bills and job invoices and learns the job numbers.
BookkeeperOwns the daily books, reconciliations and collections.
ControllerLeads month-end close and job cost reporting, working with outside accountants.
Should the bookkeeper call homeowners about unpaid balances?
Yes for routine reminders and any payment plan the CFO has approved. When a homeowner holds back money because a room still feels drafty or a crawl space smells damp, the bookkeeper notes it and hands it to the office manager, who works with dispatch on a return visit. Collection calls go better when the work question is settled first.
How much does a weatherproofing bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $43,500 and $62,420 a year. Pay also depends on your local market, experience and overtime.
Does a weatherproofing bookkeeper need to understand the work?
Not deeply, but knowing the job types pays off. Once a bookkeeper knows that attic sealing, blown insulation, crawl space vapor barriers and exterior membranes each use different materials, they can spot a foam bill coded to a cellulose job or a membrane order with no matching contract.
How physical is a weatherproofing bookkeeper's job?
Hardly at all. The template's lines come down to reading statements, invoices and contracts on screen and on paper, and sometimes moving a box of old job files to storage. List those tasks plainly in the posting, and be open to any accommodation a candidate asks about.
Can a part-time or outside bookkeeper cover a company this size?
Usually not for the daily work. Deposits from in-home sales, supplier bills for several crews, refunds and collections arrive every day at a company this size. Many owners keep a full-time bookkeeper in the office and use an outside accounting firm for tax returns and the year-end review.
