A flooring bookkeeper turns installer labor tickets, distributor bills and store program payments into job records the CFO can trust. They check each installer's yards, feet and extras before payday, post store payments job by job, and set up crew time sheets that split hours by floor type on public jobs.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, building finishing contractors · BLS, May 2025
Responsible for managing the financial records for our home services business that specializes in flooring installation, ensuring accurate processing of transactions, account reconciliation, and management of payables/receivables. Supports company operations by providing timely financial insights that drive business decisions and effective resource management.
2. Essential Duties and Responsibilities
Process daily financial transactions including invoicing, payments, and deposits.
Reconcile bank and credit card statements to ensure accuracy and completeness.
Manage accounts payable and receivable to support the company’s cash flow.
Generate periodic financial reports and assist with budget preparation.
Collaborate with other departments to resolve any financial discrepancies timely.
3. Key Tasks / Daily Activities
Record and code financial transactions accurately in the accounting system.
Verify and process invoices, expense reports, and other billing documents.
Communicate with flooring installers and project managers regarding billing and expense issues.
Maintain and update financial records in compliance with company policies and regulatory standards.
4. Key Performance Indicators (KPIs)
Accuracy in financial reporting: ≥99% accuracy rate.
Invoice processing time: within 24 hours for ≥95% of transactions.
Reconciliation completion rate: 100% of accounts reconciled monthly.
Reduction in outstanding receivables: <5% of total receivables outstanding at month-end.
5. Required Qualifications and Skills
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Minimum of 3 years of bookkeeping or financial accounting experience.
Proficiency in accounting software and Microsoft Office Suite.
Strong attention to detail and excellent organizational skills.
6. Preferred Experience
Experience working in the home services or flooring installation industry.
Familiarity with QuickBooks, Sage, or similar financial systems.
Experience managing vendor relationships and coordinating with field teams.
Proven ability to streamline financial processes and improve operational efficiency.
7. Physical Requirements
Ability to sit at a desk for extended periods while using a computer.
Capacity to lift up to 15 pounds for occasional file management.
Standard office environment with minimal physical exertion required.
8. Work Environment and Schedule
Typical work hours: Monday to Friday, 8:00 AM – 5:00 PM.
Minimal travel requirements within the local area for occasional meetings.
On-call duties are rare and only during peak financial processing periods.
Work is primarily office-based in a supportive, collaborative environment.
9. Compensation and Benefits
Hourly rate range: $20 - $28 per hour, based on experience.
Performance-based bonuses provided quarterly.
Health, Dental, and Vision insurance available.
401(k) retirement plan with company match and additional fringe benefits.
10. Company Culture and Overview
At [INSERT COMPANY NAME HERE], we foster a culture of innovation, accountability, and continuous growth.
We are dedicated to supporting our team members in both professional development and personal wellness.
Our collaborative work environment encourages open communication, creative problem-solving, and mutual respect.
We are passionate about delivering exceptional home service solutions and value every team member’s contribution to our success.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
Money arrives from homeowners, store programs, builders and commercial jobs, and goes out to installers paid by the yard, the foot or the step. Each source sends its paperwork its own way, and the bookkeeper makes every piece meet on the right job.
Labor tickets come in yards, feet and steps
Carpet installers are often paid per square yard, hard surface installers per square foot, and stair work per step. Tear-out, furniture moving and transitions carry set rates of their own. Before payday the bookkeeper sets each labor ticket beside the job's work order. Settle one rule in writing first: does pay run on the yards ordered, which include seam waste, or on the room's measured size? Then check every ticket against that number, and send extras nobody approved to the operations manager.
A ruined carton can't come out of minimum wage
When an installer on payroll miscuts a carton or cracks a box of tile, owners often want the cost back. Federal wage guidance counts damage to company property among the employer's costs. A deduction, or a repayment in cash, can't pull that workweek below minimum wage for the hours worked or shave the overtime owed, even when the installer was careless. A slow week on piece pay is where this slips through. State wage law may be stricter, so check it before setting any policy. Source: DOL Fact Sheet #16: Deductions from wages under the FLSA.
Store jobs post to the store's order number
On a store install program job, the store sold the floor, and the store, not the homeowner, pays you for the labor. Set each store job up under the store's order number, so every line on a payment lands on one job. Check the program agreement for the supplies you furnish, such as pad, adhesive or trim, and cost only those to the job. A closed job still missing from the store's payments after its usual cycle goes on a list for the operations manager.
Federal jobs can split pay by floor type
On a federally funded job under Davis-Bacon, each worker is owed at least the rate and fringe benefits the wage determination lists for the kind of work actually done. Say it lists separate rates for carpet and tile work. An installer who does both may be paid each rate for the hours spent on it, but only if the payroll records show those hours. So the bookkeeper sets up crew time sheets that split hours by floor type before the first day on site. Source: 29 CFR 5.5: Davis-Bacon contract clauses, including work in more than one classification (eCFR).
How much flooring bookkeepers make
The closest BLS group for flooring bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 11,630 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for building finishing contractors.
The template sets hourly pay plus a quarterly bonus, and BLS's middle figure for this industry group's bookkeeping clerks sits within that band. Pay the bonus on labor tickets that needed no fix after payday and on store payments matched to jobs by the close.
Building finishing contractors
$52,680$52,680 median Middle half $43,500–$62,420 10th–90th $34,320–$76,910
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k$90k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Building finishing contractors
$34,320
$43,500
$52,680
$62,420
$76,910
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for flooring contractors on their own. These figures cover building finishing contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Has run payroll where installers earn by the yard, the foot or the step
Checks a labor ticket against a work order and spots a staircase counted twice
Matches store program payments line by line to open jobs
Knows the federal limits on pay deductions for hourly and piece-rate workers
Keeps homeowner, builder, store and contractor balances on separate aging lists
Teach these on the job
Your installer rate sheet by floor type, stairs and extras
Store order numbers, payment timing and the codes stores use for deductions
Distributor terms for returned cartons, carpet cuts and freight
The weekly payroll report a public job's contract asks for
Where your flooring software's job data lands in the ledger
Flooring companies often run sales, orders and jobs in flooring software such as RFMS or QFloors, with the books kept in QuickBooks or a similar ledger, plus each store's vendor portal and the distributors' online statements. Most of the work is matching three records that never arrive together: the job in the flooring software, the customer's or store's payment, and the distributor's bill.
Flooring bookkeeper interview questions
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Subcontractor invoices
A subcontract installer's weekly invoice includes a job you show as cancelled. What do you do?
A strong answer: Holds that line, checks with the project manager, pays the correct amount, and tells the installer why.
Behavioral · Catching posting errors
Tell me about a time an installer payment or customer deposit was posted wrong. How did you find and fix it?
A strong answer: Spotted it in a reconciliation, corrected it, told whoever it affected, and added a check so it wouldn't repeat.
Split store, builder, homeowner and commercial work before setting targets with the CFO. A store's payment cycle can make a careful bookkeeper's receivables look slow.
Accuracy in financial reporting
Each month, pick a handful of labor tickets, store payment lines and distributor bills and check each against its backup. Tally entries on the wrong job, at the wrong rate or in the wrong channel, and whether the bookkeeper found them first.
Invoice processing time
Hours between a completion form or distributor bill arriving and the moment it's posted. Time store jobs from the day the store's portal shows them closed.
Reconciliation completion rate
Which statements were fully matched by close day: bank, card, each distributor and each store program. A distributor statement still showing a returned carton with no credit isn't finished.
Reduction in outstanding receivables
Balances past terms at month-end on four lines: homeowner balances, builder accounts, store programs and commercial contractors. Bring the CFO any account whose late balance keeps growing month over month.
Career path
Showroom cashierRings up counter sales and learns how deposits reach the books.
BookkeeperChecks labor tickets before payday and matches store payments to jobs.
ControllerSigns off each close and keeps every channel's books apart.
Chief financial officerSets the budget and how much credit each builder and store program gets.
How should a flooring bookkeeper post a store deduction?
Post the payment as it arrived and the deduction against the same job, with the store's reason code. Moving it onto another job to make a batch balance hides which crews or steps keep drawing deductions. Each week, send the operations manager a list of deductions to review, such as a late closeout fee or a charge for a return trip. If the program allows disputes, put its deadline on the list.
How much does a flooring bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for building finishing contractors earned a median of $25.33 an hour ($52,680 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $43,500 and $62,420 a year. Pay also depends on your local market, experience and overtime.
Which accounts take longest to reconcile at a flooring company?
Distributor statements, most months. Returned cartons, cut charges on carpet, freight split across several jobs and credits for damaged goods all land there, often weeks after the job. Match each credit to the job that sent the material back. Store payment statements come next, since one payment can cover dozens of jobs.
Which flooring mistakes should a bookkeeper candidate catch?
Three common ones. A labor ticket counts a staircase twice. A store payment skips one closed job. A manager's note says to take a ruined box of tile out of an hourly installer's check. Build each into a sample file for finalists. A strong one catches the stairs, lists the missing job for follow-up, and asks how many hours that installer worked that week before touching the check.
What does the bookkeeper template's 15-pound line mean at a flooring company?
Moving a stack of job folders to the file room, carrying the bank deposit bag, or bringing in a box of signed completion forms. It describes file work now and then, not warehouse lifting. The template's wording stays. Under it, describe those errands and list who to call about accommodations.
