A gutter company bookkeeper enters bills for coil, hangers and guards, posts customer payments, and matches the bank and card statements to the books every week. They also chase builder balances, post lien notices on new homes where state law calls for them, and help run payroll for the install crews.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, structure and exterior contractors · BLS, May 2025
The Bookkeeper for our gutter installation business ensures accurate financial records, processes invoices, and manages payments. This role is crucial in maintaining financial integrity and supporting business operations by providing timely financial insights.
2. Essential Duties and Responsibilities
Process and record invoices accurately to ensure timely payments.
Reconcile financial records with bank statements to maintain accuracy.
Manage accounts payable and receivable using industry-standard software such as QuickBooks.
Prepare and submit monthly financial reports to the Operations Manager.
Ensure compliance with financial regulations and standards.
Assist in the preparation of annual budgets and forecasts.
Communicate with vendors and clients to resolve billing issues.
Maintain an organized filing system for financial documents.
Support the finance team with audits and other financial reviews.
3. Key Tasks / Daily Activities
Review and enter invoices into the accounting system daily.
Reconcile bank statements on a weekly basis.
Monitor accounts receivable and follow up on overdue payments weekly.
Prepare and distribute financial reports by the 5th of each month.
Update and maintain financial records and ledgers daily.
Coordinate with the Operations Manager for budget updates monthly.
Assist with payroll processing bi-weekly.
Conduct weekly meetings with the finance team to discuss financial performance.
4. Key Performance Indicators (KPIs)
Invoice processing accuracy ≥ 98%.
Bank reconciliation completion by the 7th of each month.
Accounts receivable turnover ≤ 30 days.
Financial report submission by the 5th of each month.
CSAT (Customer Satisfaction) score ≥ 4.7/5.0.
30/60/90-day ramp expectations: Achieve 90% of KPIs by 90 days.
5. Required Qualifications and Skills
Associate degree in Accounting or Finance.
Proficiency in QuickBooks and Microsoft Excel.
Strong attention to detail and organizational skills.
Excellent communication and problem-solving abilities.
Ability to manage multiple tasks and meet deadlines.
6. Preferred Experience
2+ years of bookkeeping experience in the construction or home service industry.
Familiarity with gutter installation business operations.
Experience with financial reporting and budget preparation.
Certification in bookkeeping or accounting (e.g., CPB, AIPB).
7. Physical Requirements
Ability to sit for extended periods while working on a computer.
Occasional lifting of office supplies up to 20 pounds.
Minimal travel required for bank visits or financial meetings.
No specific PPE required for this role.
8. Work Environment and Schedule
Typical office hours: Monday through Friday, 8:00 AM to 5:00 PM.
Occasional extended hours during peak financial periods (e.g., year-end).
Primarily office-based with a quiet and professional environment.
9. Compensation and Benefits
Competitive base salary with potential for annual performance bonuses.
Payouts contingent on maintaining high accuracy and low error rates.
Benefits include health insurance, retirement plan, and paid time off.
Opportunities for professional development and training.
10. Company Culture and Overview
At [INSERT COMPANY NAME HERE], we pride ourselves on delivering exceptional customer service and quality craftsmanship in every gutter installation. Our team is dedicated to safety, accountability, and continuous improvement. Join us in creating a positive impact on our community and growing together in a supportive and dynamic work environment.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
Gutter jobs are small and quick, so the books fill with many short invoices, a few large builder accounts and crews paid by output. These parts of the job are particular to gutters.
New Iowa homes go on a lien registry
On an Iowa home, a gutter company hired by the builder is a subcontractor under the state's lien law. It posts a preliminary notice on the state's mechanics' notice and lien registry, listing the owner, the registry number, the tax parcel number and the first day of work. The lien reaches only what the owner still owes the builder when the notice goes up, so post it as soon as the crew starts. Source: Iowa Code 572.13B: Preliminary notice, residential construction.
Pay stubs still show hours
When crews earn a rate per foot of gutter hung, the footage on the work order isn't enough for payroll. Iowa requires a statement on each regular payday that shows the hours worked, the wages earned and the deductions taken. Get clock-in and clock-out times from every crew member, and list footage pay and any hourly pay on separate lines. Other states set their own pay stub rules. Source: Iowa Code 91A.6: Notice to employees and wage statements.
Callbacks need their own account
A return trip to fix a leaky seam or reattach a downspout brings in no new invoice, but it still costs crew time, fuel and parts. Code those hours and parts to a callback or warranty account instead of burying them in the original job. The owner then sees what callbacks cost each month, and the bookkeeper can show which crews or products drive them.
Card payments land in batches
Homeowners often pay by card when the crew finishes, so one bank deposit can hold many jobs, less the processing fees. Match each deposit to the processor's batch report, post every payment to its job the same day, and book the fees to their own expense line. Refunds and chargebacks get traced back through the same reports.
How much gutter installation bookkeepers make
The closest BLS group for gutter installation bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for foundation, structure, and building exterior contractors earned a median of $24.88 an hour ($51,760 a year) in May 2025, according to the Bureau of Labor Statistics. That’s about the same as the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 12,910 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for structure and exterior contractors.
A base salary in this template, with a yearly bonus that depends on accuracy and low error rates. Tie the bonus to clean reconciliations and on-time reports rather than to speed alone.
Structure and exterior contractors
$51,760$51,760 median Middle half $42,630–$62,400 10th–90th $33,610–$77,480
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k$90k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Structure and exterior contractors
$33,610
$42,630
$51,760
$62,400
$77,480
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS doesn’t publish pay for gutter installers on their own. These figures cover foundation, structure and building exterior contractors, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Weekly bank and card reconciliations with no loose ends
Speed and care entering many small bills and payments
Polite, firm collection calls to homeowners and builders
Payroll that mixes footage pay and hourly pay correctly
QuickBooks and Excel, which the template names
Teach these on the job
Gutter parts and terms: K-style, half-round, miters, end caps, guards
Your price sheet and how jobs are coded
Iowa's lien registry steps, or your own state's notice rules
Your card processor's reports and fee lines
How crews turn in footage and time each day
QuickBooks and Excel carry most of the work, alongside the card processor's reports and whatever field app the crews close jobs in. Say in the ad whether payroll runs in-house or through a payroll service, because that changes the size of the job.
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Collecting from partner accounts
A roofing company you install gutters for is [60] days late on [eight] invoices. The owner doesn't want to upset the relationship. What do you do?
A strong answer: Sends a clear statement, calls their payables contact, finds out if any invoices are disputed, agrees on a payment plan with the owner's approval and flags the account before more work is scheduled.
Behavioral · Fixing a costly error
Tell me about a bookkeeping error you found that had been repeating for months, such as coil purchases coded to the wrong account. How did you trace it?
A strong answer: The pattern they noticed, how they traced it back, what they corrected and the control they added so it stopped.
Treat the template's targets as samples. Set real ones from your own books, and expect spring and fall to look different from the winter months.
Invoice processing accuracy ≥ 98%
Each week, pick a few entered bills from suppliers and invoices to customers and check the job number, amount and account against the paperwork. Count the ones that needed a fix.
Bank reconciliation completion by the 7th of each month
Record the date the bank and card reconciliations are finished with no unexplained items, and keep the signed report in that month's file.
Accounts receivable turnover ≤ 30 days
Use the aging report from your accounting software. Track homeowner and builder balances apart, since builders tend to pay on statement terms while homeowners pay when the job ends.
Financial report submission by the 5th of each month
Log the date the month's profit and loss, aging and cash reports reach the operations manager, and note any figure that changed after they went out.
CSAT (Customer Satisfaction) score ≥ 4.7/5.0
For this role, read the survey answers and calls tied to billing: wrong invoices, missed credits and payment questions. Count billing complaints each month as a second check.
30/60/90-day ramp expectations
At each check-in, see whether the new bookkeeper closes the weekly reconciliation alone, posts payments without help, and runs a crew payroll that needs no corrections.
Career path
Accounts receivable clerk at a building supply houseLearns trade invoices, credits and collection calls.
BookkeeperKeeps the books, crew payroll records and lien notices current.
ControllerRuns the monthly close and the reports owners and lenders read.
Which office tasks does the bookkeeper template's lifting line describe?
It covers ordinary office lifting, such as a case of printer paper, a box of old job files headed to storage, or a bag of checks for the bank. The bank trips it mentions are short daytime drives. There's no ladder, roof or coil work in this job.
How much does a gutter installation bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for foundation, structure, and building exterior contractors earned a median of $24.88 an hour ($51,760 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $42,630 and $62,400 a year. Pay also depends on your local market, experience and overtime.
Why does this template have the bookkeeper report to the operations manager?
The books at a gutter company run on field data: work orders, footage, crew hours and materials pulled from the shop. Reporting to the operations manager keeps the bookkeeper close to that data. Once you add a controller or CFO, it often makes sense to move the books under finance, with operations still sending the same daily paperwork.
What should a gutter bookkeeper do when a homeowner holds back payment until a fix?
Leave the invoice open and note the reason in the customer record. Tell the office so the return trip gets booked, and ask the crew for photos once it's fixed. Send a fresh statement the same day the work is done. Don't write off the balance or give a credit unless a manager signs off.
What does a gutter bookkeeper need from the crews each day?
A closed work order for every job, with footage, downspouts, guards and any extras such as fascia boards or extensions. Start and stop times for each crew member. A note of any coil, guards or parts taken from the shop. With that in hand the same day, payroll and job costs don't wait on Friday phone calls to the crews.
