A pest control bookkeeper runs the books for a company that earns most of its money from recurring service plans. They match card and bank draft deposits to customer accounts, send the office a list of failed autopay charges, check route technicians' production pay and commissions before payroll, and close each month with profit split by service line.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, pest control companies · BLS, May 2025
Responsible for managing daily financial transactions related to pest control operations, ensuring accuracy in financial records. Plays a critical role in supporting overall business operations by providing timely reconciliations and invoice management. Supports the company's financial integrity, contributing to efficient decision making and budget management.
2. Essential Duties and Responsibilities
Maintain accurate financial entries for all pest control service transactions.
Reconcile accounts on a daily and monthly basis.
Process incoming invoices and manage outgoing billing cycles.
Monitor expense reports, receipts, and bank statements to ensure data accuracy.
Collaborate with the Finance Manager to prepare financial reports and support audit processes.
3. Key Tasks / Daily Activities
Record and update all financial transactions in the accounting system.
Verify and reconcile payments against invoices daily.
Perform regular reconciliation of bank and client accounts.
Generate and distribute timely financial reports to management.
Communicate with suppliers and customers regarding billing inquiries and payments.
4. Key Performance Indicators (KPIs)
Transaction Accuracy: Achieve an accuracy rate of 98% or higher in financial entries.
Invoice Processing Time: Ensure 100% of invoices are processed within 48 hours.
Account Reconciliation: Complete all monthly reconciliations with 100% accuracy.
Cost Savings Identification: Identify and report a minimum of 5% in cost-saving opportunities annually.
5. Required Qualifications and Skills
Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
Minimum of 2 years of bookkeeping or accounting experience.
Proficient with accounting software (e.g., QuickBooks, Xero) and Microsoft Excel.
Strong analytical, time management, and organizational skills.
Excellent attention to detail and commitment to data accuracy.
6. Preferred Experience
Prior experience in the pest control or home services industry.
Familiarity with industry-specific invoicing and billing procedures.
Experience working in a fast-paced, customer-centric environment.
Proven ability to adapt to evolving financial regulations and standards.
7. Physical Requirements
Ability to sit for extended periods while working on a computer.
Occasional lifting of files or accounting documents up to 10 pounds.
Adequate vision to review financial documents and screen work.
Comfortable working in a standard office environment.
8. Work Environment and Schedule
Typical work hours are Monday through Friday, 8:00 AM to 5:00 PM.
Occasional need for overtime during month-end closings.
Supportive and collaborative office environment.
9. Compensation and Benefits
Salary range: $45,000 - $55,000 USD annually, based on experience and qualifications.
Eligibility for performance-based bonuses.
Comprehensive health, dental, and vision insurance plans.
401(k) plan with company match.
Additional fringe benefits including paid time off and professional development opportunities.
10. Company Culture and Overview
At [INSERT COMPANY NAME HERE], we foster a culture of growth, transparency, and collaboration.
Our team is dedicated to excellence in customer service and innovative pest control solutions.
We value continuous learning and provide opportunities for career advancement.
Join us to be part of a dynamic environment where your contributions drive both individual and company success.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
A pest control company collects most of its money in small, repeating charges for plan visits, not in a few big invoices. So the bookkeeper's work follows the plans, the route pay that services them, and the tax rules for each service.
Plan payments arrive as many small charges
Customers on monthly or quarterly plans pay by a card or bank draft on file. The card processor sends deposits in batches, and some processors take their fees out first, so the bookkeeper ties each batch back to the charges inside it. Each morning they also send the office the declined and expired cards, so a CSR can get new card details before the next visit.
Per-stop pay and commissions count toward overtime
Route technicians are often paid by the stop or by a share of the work they complete, plus commissions on termite or mosquito jobs they sell. When overtime is owed, federal rules figure it from the whole week: add piece pay, commissions and production bonuses, divide by all hours worked, then pay half that rate again for each hour over 40. Check your state's overtime law as well. Source: 29 CFR 778.111: Pieceworkers (Cornell LII).
Termite renewals come due all year
If you sell termite warranties that renew each year, every contract has its own renewal date, so renewals bill a few at a time all year instead of in one batch. The bookkeeper makes sure each one goes out on time, hands unpaid ones to the office before the warranty lapses, and checks that the amount billed matches the signed contract.
Sales tax can change by service
States tax pest control in different ways. Texas taxes structural pest control even when no pests turn up, and at homes too, except in new home construction. Some wildlife work isn't taxable there, such as removing an animal from a home with a live trap or putting up a barrier that uses no pesticide. When one visit has both kinds of work, Texas wants them on separate invoice lines, so the bookkeeper sets a tax code for each service. Source: Texas Comptroller: Structural pest control services (Publication 94-114).
Each service line has its own costs
Each line, from general pest to termite, mosquito and wildlife, uses different products, gear and labor. A liquid termite job uses a lot of product and hours, a bait system adds stations to check for years, and wildlife exclusion means ladders, mesh and roof time. The bookkeeper codes distributor bills, fuel and labor to each line, so the owner sees which services make money and which only look busy.
Residential vs. commercial pest control bookkeeping
The books are the same. The way customers pay, the tax setup and the paperwork are not.
Topic
Residential
Commercial
How customers pay
A card or bank draft on file, charged on a schedule
Invoices on terms, often with a purchase order or vendor portal
What gets chased
Declined and expired cards
Past-due invoices and missing purchase order numbers
Sales tax
Depends on the state: taxed in Texas, not in Florida
Taxed in both Texas and Florida
Revenue pattern
Many small plan charges, with a rush of spring sign-ups
Fewer, larger contracts billed monthly
Paperwork with the bill
A service ticket emailed to the homeowner
Service reports and insurance certificates the customer asks for
How much pest control bookkeepers make
The closest BLS group for pest control bookkeepers is bookkeeping, accounting, and auditing clerks. Bookkeeping, accounting, and auditing clerks who work for pest control companies earned a median of $23.71 an hour ($49,320 a year) in May 2025, according to the Bureau of Labor Statistics. That’s about the same as the $50,670 median for bookkeeping, accounting, and auditing clerks in all industries. About 1,750 of the 1,373,680 bookkeeping, accounting, and auditing clerks in that survey work for pest control companies.
Hourly at some companies and salaried at others, often with a yearly bonus. Before you treat it as exempt from overtime, check its duties against the federal and state tests.
Pest control companies
$49,320$49,320 median Middle half $37,580–$62,630 10th–90th $32,590–$68,400
All industries
$50,670$50,670 median Middle half $43,520–$61,470 10th–90th $36,000–$74,550
$20k$30k$40k$50k$60k$70k$80k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Pest control companies
$32,590
$37,580
$49,320
$62,630
$68,400
All industries
$36,000
$43,520
$50,670
$61,470
$74,550
BLS reports residential and commercial pest control companies together. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Reconciling a high volume of small card and bank draft payments
Running payroll with production pay, commissions and overtime
Closing each month by the same day, with accruals if your CPA uses them
Following a refund and credit approval process every time
Clearing unmatched deposits each day instead of at month-end
Teach these on the job
Which software reports feed the books, and when
The per-stop and production rates in your tech pay plan
Termite renewal dates and how retreatments are coded
Your card processor's batch and fee reports
Sales tax codes for each service in the states you serve
QuickBooks or Xero usually holds the books, fed by the routing and billing system (PestPac, FieldRoutes, GorillaDesk or Briostack, for example), with a card processor's portal and a payroll service beside it. Experience tying processor batches back to individual customers cuts the training time.
Pest control bookkeeper interview questions
They have their own page: 6 questions that test this job, what strong and weak answers sound like, and a work exercise to run with your finalists.
Base each target on a few months of real results before you hold anyone to it. Then review all four at the monthly close with the CFO or office manager.
Transaction Accuracy
Each month, pull a sample of entries, including processor deposits, refunds and distributor bills, and count how many had the wrong amount, account or customer. Add the corrections your CPA makes at year-end.
Invoice Processing Time
Hours from a bill arriving, or a commercial job closing, to its entry in the books. Track vendor bills and commercial invoices apart from autopay charges, which post on their own.
Account Reconciliation
List every bank, card processor, credit card and loan account. Each month, note the date each one was reconciled and any item left open, and review the list with the CFO.
Cost Savings Identification
Keep a running list of savings found, such as duplicate charges, unused software seats, fuel card misuse or better product pricing, with what each one saves over a year.
What should a pest control bookkeeper report to the owner each month?
Start with a profit and loss statement split by service line: general pest, termite, mosquito and wildlife. Add the count of active plan accounts, with new sign-ups and cancellations, and cash collected against what was billed. Show each tech's production pay next to the service revenue they completed. Commercial accounts get an aging report. Keep it short enough that the owner reads it.
How much does a pest control bookkeeper make?
Bookkeeping, accounting, and auditing clerks who work for pest control companies earned a median of $23.71 an hour ($49,320 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $37,580 and $62,630 a year. Pay also depends on your local market, experience and overtime.
Who should work the declined card list, the bookkeeper or the office?
Split it. The bookkeeper pulls the list from the processor each day and records what gets recovered. The office or the CSRs reach out for new card details, because they know the customer and can confirm the next visit on the same call. Once a charge goes through on the retry, the bookkeeper posts it so the account shows paid.
Who should approve refunds and credits?
Someone other than the person who posts them. Plan businesses give a lot of small credits, for a missed visit, a rain delay or a price fix. Let the office manager approve credits above an amount you set, have the bookkeeper post them, and review a monthly report of refunds by employee. Keep card numbers in the processor's vault, so no one in the office sees the full number.
Does a pest control bookkeeper need industry experience?
No. Recurring billing experience matters more. A bookkeeper from a pool service or lawn care company already knows autopay, declined cards and cancellations. One from a construction trade will know job costing but may be new to plan billing. Either way, plan a few weeks to learn your service lines, your pay plan and your software.
Can the bookkeeper also run payroll for route technicians?
Often, yes, at a company with a few branches. The bookkeeper pulls hours and completed services from the field software, adds production pay and commissions, and sends the totals to the payroll service. Have a manager approve each run first. Overtime on production pay is easy to get wrong, so ask your CPA or payroll provider to check the setup once.
