A property preservation inventory specialist makes sure locks, lockboxes, plywood, winterizing supplies and cleaning gear are on the shelf when crews head to vacant homes. The specialist logs what each truck takes out, tracks rented security panels to their addresses, and reorders before a busy week runs the shelves dry.
By the HireBus team · Updated · Pay data: BLS, May 2025
Median pay, building services companies · BLS, May 2025
Responsible for managing, tracking, and maintaining accurate records of inventory essential for property preservation services. Ensures that necessary supplies are ordered timely to support operational continuity and cost efficiency. Plays a key role in keeping the inventory system updated to support seamless property maintenance operations.
2. Essential Duties and Responsibilities
Order supplies and materials needed for property preservation services.
Track usage and maintain detailed, updated inventory logs.
Coordinate with vendors and suppliers to secure quality products at competitive rates.
Work closely with the operations team to forecast inventory needs and manage reorder levels.
3. Key Tasks / Daily Activities
Process and monitor incoming and outgoing inventory shipments.
Conduct daily audits of inventory logs to ensure accuracy.
Communicate with property preservation teams regarding supply availability and usage trends.
Assist in organizing on-site storage and ensuring safe, compliant handling of supplies.
4. Key Performance Indicators (KPIs)
Inventory Accuracy: Achieve a minimum of 98% accurate inventory logs.
Supply Order Fulfillment Rate: Reach a fulfillment rate of 95% or above.
Inventory Turnover: Maintain a turnover rate that supports operational efficiency (target: 6-8 turns per year).
Order Processing Time: Ensure orders are processed within 24 hours of request.
5. Required Qualifications and Skills
High school diploma or equivalent; associate degree preferred.
2+ years of experience in inventory management or a related field.
Proficient in using inventory software and basic MS Office programs.
Excellent organizational and multitasking skills.
Strong communication skills with attention to detail.
6. Preferred Experience
Previous experience in property preservation or home services industry.
Familiarity with supply chain management practices and inventory analytics.
Experience working in fast-paced, deadline-oriented environments.
Background in operations or facilities management is a plus.
7. Physical Requirements
Ability to lift and move supplies up to 50 pounds.
Capable of working in various environments including outdoor storage areas and warehouse settings.
Occasional standing, bending, and walking required during inventory counts.
Compliance with safety guidelines in confined and open space work areas.
8. Work Environment and Schedule
Typical work hours: Monday through Friday, 8:00 AM to 5:00 PM.
Occasional overtime required during peak periods or inventory reconciliations.
Minimal travel between warehouse and property sites may be required.
On-call duties may be necessary during inventory audits.
9. Compensation and Benefits
Salary Range: $40,000 - $50,000 USD annually, depending on experience.
Eligibility for performance-based bonuses.
Health, Dental, and Vision insurance provided.
401k retirement plan with company matching contributions.
Additional fringe benefits such as paid time off and professional development opportunities.
10. Company Culture and Overview
Our company fosters a collaborative, growth-driven environment where innovation and accountability are valued.
We invest in our employees' success by providing continuous learning and advancement opportunities.
We believe in creating a supportive, inclusive culture where every voice is heard and appreciated.
Our mission is to deliver exceptional property preservation services while nurturing professional development.
11. How to Apply
If you meet the above criteria and want to be part of a growth-oriented company focused on customer satisfaction, please send your resume to [INSERT EMAIL HERE] or apply online at [INSERT WEBSITE LINK HERE].
Need help filling this role? HireBus posts the ad, Iris interviews every applicant by phone before you do, and you decide who to hire. Start hiring now
A preservation shop doesn't stock parts for one trade. It stocks whatever it takes to secure, clean and protect an empty house, and some of that gear stays at the houses for months.
Cleanouts can mean dust, droppings and mold. When your safety plan calls for tight-fitting respirators, OSHA has each worker fit tested before first use, again whenever the facepiece changes to another size, style, model or make, and at least once a year. So stock the exact masks and sizes your crews passed testing on, and keep the list by person. A cheaper substitute means a new fit test. Source: eCFR: 29 CFR 1910.134(f), respirator fit testing.
Padlocks, lockboxes and door locks set to a client's key code are what keep strangers out of an empty house. Store them in a locked cage, sorted by client and code, and sign each one out to a tech and a work order. A missing keyed lock is a security problem for the client, not just a short shelf.
Reorder points change with the season
Spring and summer drain mower blades, trimmer line and fuel. Fall pulls antifreeze for traps, compressor fittings and winterizing notices. Winter adds ice melt, shovels and pipe fittings for freeze repairs. Set reorder points for each season instead of one number for the year, and check them against last year's usage before each change.
How much property preservation services inventory specialists make
The closest BLS group for property preservation services inventory specialists is shipping, receiving, and inventory clerks. Shipping, receiving, and inventory clerks who work for building and home services companies earned a median of $22.60 an hour ($47,010 a year) in May 2025, according to the Bureau of Labor Statistics. That’s above the $45,260 median for shipping, receiving, and inventory clerks in all industries. About 520 of the 816,870 shipping, receiving, and inventory clerks in that survey work for building services companies.
The template quotes a yearly salary that lands near what building services firms report paying inventory clerks in the BLS data. Some shops pay hourly instead, with a bonus tied to count accuracy.
Building services companies
$47,010$47,010 median Middle half $39,520–$55,800 10th–90th $31,810–$66,180
All industries
$45,260$45,260 median Middle half $38,200–$51,570 10th–90th $34,650–$62,190
$20k$30k$40k$50k$60k$70k$80k
10th–90th percentileMiddle halfMedianAnnual pay, May 2025. Source: BLS Occupational Employment and Wage Statistics.
Annual pay by percentile
Group
10th
25th
Median
75th
90th
Building services companies
$31,810
$39,520
$47,010
$55,800
$66,180
All industries
$34,650
$38,200
$45,260
$51,570
$62,190
BLS doesn’t publish pay for property preservation companies on their own. These figures cover services to buildings and dwellings, which include them. Post a real range for your market in the ad.
The pay line in the template above is an example from our Role Blueprint. Set yours from these figures and what local companies pay.
Skills to hire for, and what you can teach
Hire for these
Counts carefully and catches a wrong number before it goes in the log
Follows key control rules every time
At ease with scanners, stock apps and spreadsheets
Clear and firm with crews who want supplies now and vendors who are late
Plans orders around the season and the week's work orders
Teach these on the job
Your clients' lock, lockbox and key code rules
What goes into a board-up, winterizing or trash-out load
Rental tracking for security panels
Respirator and safety gear size records
The material fields in your work order system
Expect a barcode scanner, an inventory app or the stock module in your work order system, and a locked cage for keyed locks and lockboxes. Smaller shops often run the counts from a shared spreadsheet.
Two of the 6 questions we'd ask, and what a strong answer sounds like. Ask every candidate the same questions, and rate each answer on your own before you compare notes.
Situational · Key and code control
A crew member asks for keys to a property that isn't on their schedule. What do you do?
A strong answer: Checks for an assigned work order, refuses without authorization, logs every key or code issued and tells the supervisor.
Behavioral · Missing inventory
Tell me about a time materials or tools went missing from stock. How did you track it down?
A strong answer: Checked sign-out logs and work orders step by step, found the gap (unlogged truck restocks, materials used on unbilled orders), and changed the process so it didn't repeat.
Read those targets as samples. Choose yours once you have a quarter of counts and order history, and ease them in the slow season.
Inventory Accuracy
Count a few bins each day, rotating so every item gets counted each month, and compare the shelf to the log. Count keyed locks and rented panels more often.
Supply Order Fulfillment Rate
Of the supply requests from crews and supervisors, count how many were filled in full from stock or by the promised date, using the request log.
Inventory Turnover
Take the cost of supplies used in a year and divide it by the average stock value across that year. Check it by season so fall winterizing stock isn't judged in spring.
Order Processing Time
Measure the hours from a logged request to a placed purchase order or a pulled load, using the time stamps in your request system.
Career path
Warehouse associate or delivery driverLoads trucks, drops supplies at houses and learns the stock.
Inventory specialistRuns the counts, the lock cage and the reorder list.
Warehouse managerRuns the building, the delivery schedule and the supply budget.
Purchasing managerBuys for the whole company and negotiates vendor contracts.
Other roles in a property preservation services business
Which physical tasks do the template's lifting and outdoor storage lines cover?
In a preservation shop those lines mean tasks such as unloading plywood sheets and boxes of locks from supplier trucks, moving bags of ice melt and cases of antifreeze, and counting stock in an unheated yard or trailer. Say which of these your job includes and whether a pallet jack or forklift does the heavy moving, so applicants know what they're signing up for.
How much does a property preservation services inventory specialist make?
Shipping, receiving, and inventory clerks who work for building and home services companies earned a median of $22.60 an hour ($47,010 a year) in May 2025, according to the Bureau of Labor Statistics. The middle half earned between $39,520 and $55,800 a year. Pay also depends on your local market, experience and overtime.
Do subcontracted crews draw supplies from our stockroom?
Settle it in each vendor agreement. Outside crews that cover far counties usually bring their own plywood, bags and cleaning supplies. Locks and lockboxes set to a client's key code are the exception. Issue those from your cage, sign each one to the vendor company and the work order, and bill back any that are neither installed nor returned.
Which past jobs prepare someone for this stockroom?
Counter or yard work at a lumber or hardware supplier, stock work at an apartment company's maintenance shop, and inventory jobs at an equipment rental yard all carry over. Look for someone whose counts other people relied on and who has handled serial-numbered or keyed items.
How should the stockroom get ready for a big storm?
High wind and hail bring a wave of board-up and tarp orders at once, and nearby lumber yards can run short. Keep a reserve of plywood, tarps, roofing nails and screws that only the warehouse manager can release, and know which second supplier can deliver if your usual one can't. Once the rush ends, count what the reserve lost and refill it before the next forecast.
